Managing your business’s archives is not anyone’s idea of a glamorous gig. Out of sight, out of mind, right?
That works great until there’s a sudden need for them.
Is management doing a deep dive into previous administrative decision-making to better understand current challenges? Find yourself being sued and need evidence in your defense—say, a trademark infringement case that requires a thorough timeline of a product’s development?
That’s why companies need to take their archival practices seriously. Not doing so can create the dreaded “we got caught with our pants down” scenario.
And if a business is growing, then its accumulation of records is growing too—and probably piling up in corners, haphazardly crammed onto storage shelves, and basically taking over like some paperwork monster from a horror film.
Business Move Solutions Inc. (BMSi) provides a wide range of office moving and general business support services in the greater Philadelphia area across Pennsylvania, New Jersey, and the Delaware tri-state region. And one of our primary offerings is an archive records service, one that provides secure storage and organization in a fully racked, environmentally controlled, CCTV-monitored warehouse that will not only store your records safely but also provide quick, efficient access to them.
If your current storage “system” is shoving paperwork into those fancy boxes you sent an intern down to Staples to buy and then piling those boxes in a closet or, worse yet, in a basement waiting for a flood—well, there’s a better way. Such a “system” certainly lacks proper security (due to floods, fires, rodents, and accidental disposal) and even worse, eventually, no one remembers what’s in which box (or even where a specific box is located).
Properly archived records are easier to access and, well, more likely to actually still exist when needed.
The primary reasons for creating legitimate records archival procedures are:
- Guard Against Data Loss: Storing your records in a facility specifically designed for that purpose means you’re getting a state-of-the-art fire suppression, security, and conservation system. Records won’t get moldy, stolen, chewed on, or turned to ashes. Our facility already stores over 40,000 square feet of our clients’ records—safely and securely.
- Cover Your Legal Bases: State and federal agencies require the retention of a wide range of documentation. Your legal staff and counsel will advise another tranche of records to retain. Our tracking system, which is an intrinsic aspect of our archive records service, will help you develop retention schedules and a methodological approach to this aspect of your business.
- Guard Against Cyber Theft: Archiving physical records is also a good counter-measure against cyber attacks, especially ransomware assaults that lock a company out of its own virtual data (maybe until a payoff is made—or maybe not). Paper records and backup hard drives stored at a separate facility guard against this fate.
More and more businesses are realizing how vital it is to have a professional, well-developed records retention system as a normal aspect of commerce. Because BMSi is a company that thinks about the needs of businesses every day—at its core, it’s what our business is—we have created our Archive Records department to meet the highest standards and best serve our clients.
If you have a business in our area—Bucks and Montgomery counties in Pennsylvania; New Castle County in Delaware; or Burlington, Camden, Gloucester, Salem, Cumberland, Atlantic, or Cape May counties in New Jersey—then get in touch so we can help ensure that you’re doing the vital, but not very glamorous, the job of protecting your business by properly retaining its records.
This past year has been a whirlwind. It’s rolled a grenade into the operations of many businesses. Some have had to downsize and are on the move to smaller locations, needing to do more with less and maybe even having to put inventory into storage. Others have seen almost explosive growth — especially businesses in the online retail and life sciences sectors — and are scrambling to set up expanded operations and manage more space.
No matter what the cause, Business Move Solutions Inc. is here to help your relocation be as cost-effective and smooth as possible. We have a deep bench — expert planning and management personnel, skilled tradespeople, specialized equipment — that can be utilized throughout eastern Pennsylvania (Philadelphia, Bucks, Chester, Delaware County, and Montgomery counties), New Jersey, and New Castle County, Delaware.
If you’re considering a move, keep us in mind. And do your homework (which we can help you with).
Any move should only happen after a thorough risk/benefit analysis (unless, of course, your lease is up and your landlord has other plans for the property). Understanding the facts related to the area you’re considering relocating to and handling the space planning specific to a new location should happen before signing on the dotted line. You don’t want to be surprised after the fact.
The Philly metro area is experiencing significant growth in the business real estate sector. It’s a hot market, especially in the biotech sphere, with a huge amount of laboratory space hitting the market in the coming months. Our project management team knows this industry and has the resources you need at a time when many businesses are on the move.
We can help you manage your business, office moving, including office renovations, furniture installation, glass wall and partition set-up, and a wide array of facility services that will allow your core staff to concentrate on your business — and not the property management business (that’s what we do). We’ll work with your team to create a realistic plan for moving your business that covers all the bases — from physical necessities and a lease-end review to internal and external communication protocols — so that everything that needs to happen when a business relocates has a checkbox next to it. Then we’ll help you check all those boxes off. We can handle everything from developing your relocation master plan to fixing the leaky faucet in the staff kitchen.
And going into 2021, the kinds of services we provide must include dealing with COVID-19 (and now -20 and possibly-21) realities. Widening corridors, lessening capacity bottlenecks, creating more socially isolated workspaces (while ensuring proper airflow), and incorporating the need for regular cleaning of kitchens, lunchrooms, restrooms, and other high-traffic areas is now a basic part of designing a safe workplace.
And while helping to design and implement your new space, Business Move Solutions Inc. also offers all the services you need to decommission the location you’re leaving (or repurposing it to other uses). This includes moving sensitive (and expensive) equipment, finding storage space, deep cleaning and restoration that meets end-of-lease requirements, and even handling the regulatory requirements for the disposal of hazardous materials.
The commercial real estate market in our region is in a churn. Retail space is being hit hard by COVID protocols and expanded online shopping, while distribution warehouses and bioscience labs are mushrooming. A lot of businesses are on the move, creating competition not only for certain types of real estate but also for companies like Business Move Solutions Inc. that can provide comprehensive, professional moving services. Give us a call so we can get to work.
As the ever-exciting year of 2020 comes to a close and Philadelphia’s late-breaking moment in the national spotlight — Gritty becoming a national political meme and Four Seasons Total Landscaping rising to become the country’s most famous lawn and garden supplier ever — things should settle down now, right?
Well, maybe not.
There is an incredible amount of churn in the American economy. Many businesses have seen COVID-19 rapidly expand their operations and they are scrambling to keep up with their need for workable space. And unfortunately, other businesses are having to downsize on-the-fly and adapt to a new reality that might be in place for a while.
For example, Philadelphia — along with Montgomery County, Bucks County, and Delaware — are home to a myriad of life sciences and biotech facilities. Some, especially those handling medical research, are rapidly expanding in the face of a global pandemic. Others are facing institutional budget shortfalls from the economic impacts of COVID-19 that, sadly, is forcing cutbacks at many organizations.
Businesses across every sector are facing similar pressures.
Which brings us to the kind of workplace solutions that Business Move Solutions Inc. can offer any commercial operation or institution that is facing the need to relocate, store records, or warehouse valuable assets that are temporarily going offline.
We are a company with deep resources in the greater Philadelphia metropolitan area that has handled the moving of a wide range of facilities — including healthcare operations, law firms, banks, governmental agencies (including courts, schools, and libraries), and engineering and research labs. We understand the need for both speed and caution when entrusted with the physical essentials of your business or institution. We can handle every aspect of planning for — and carrying out — a comprehensive office or business relocation.
That includes all the particulars of end-of-lease transitions, including patching and painting walls, cleaning carpets, and ensuring that you’ll get your security deposit upon exit. We can provide full decontamination services and the safe, legal disposal of HAZMAT (including handling federal, state, and local documentation requirements).
On the other end, our staff can handle prepping a new facility — everything from getting electrical, plumbing, and HVAC systems up-and-running to the installation of glass wall partitions and other steps necessary to create a safe, socially distanced work environment.
In addition, we have our own asset management facility that can host any equipment, furniture, or other material that you can no longer store onsite — but are not ready to liquidate — in a climate-controlled setting. You can even monitor your inventory stored within our 60,000 square foot secure warehouse at any time using our online portal where with your unique username and passcode.
Our storage service also includes the packing and transporting of your office furniture, workstations, filing cabinets, and any other material; inspection at intake; protective covering during storage; assignment of bar code identifiers for each object (including a corresponding picture); and any other identifying details you want assigned to each piece we take possession of.
Business Move Solutions also has a fully racked, secure archives department that can host your physical records that, as we all know, tend to pile up and often fall to the bottom of the organization’s priority list — until a need for them arises and it is sadly discovered that they have not been stored securely and you now have a reclamation project on your hands.
Our “always-on,” CCTV-monitored facility will ensure that your records are stored safely, with tracking functionality that will allow you to retrieve them quickly when needed. We can help you free up space at your office, create a more robust filing system, and ensure that your records reside (never directly on the floor) in a climate-controlled environment that will preserve them for as long as you need them.
Please keep us in mind for office, business, laboratory movings if you get swept up in the change that is afoot in greater Philadelphia.
One of the secrets of life is learning what you’re good at.
Another one is learning to hire someone else to do the other stuff.
Whether you manage a “normal” business office in fields such as healthcare, law, banking, or government — or a more specialized workspace such as courts, educational facilities, libraries, or even engineering and research labs — Business Moving Solutions Inc. (BMSI) can handle your move.
We can manage everything that goes into a successful, drama-free relocation. This is what we’re good at. BMSI can provide services like preparing the project scope proposal, office site surveys, full inventories, pre-move preparation, furniture installation at your new space, warehousing and archiving of valuable materials, and full decommissioning of your office space after your business move.
And there’s much to do when moving a place of business.
Everything from building an in-house team to be responsible for the full logistics of the move, creating a realistic schedule that fits everyone else’s schedule, combing through your current lease to make sure you understand its requirements on the way out the door, ensuring all your customers and vendors know where you’re going … and then handling the packing, sorting, and documentation of your property … and making sure the new location is ready for the move … and then moving everything … and then unpacking everything … and then making sure everything is up-and-running.
That’s a big, cumbersome, intimidating list.
And that’s why hiring office moving professionals like BMSI may be your best bet if you need to relocate in the Wilmington, Philadelphia, and Delaware Valley region.
We can offer full-service turnkey business relocation assistance, from “white-collar” business archiving and records management to “blue-collar” moving and furniture installation. We’re your one-stop-shop for getting from Point A to Point B as efficiently, pleasantly, and economically as possible.
Our staff includes tech specialists who can handle the relocation of servers and other data storage devices, including all aspects of cable management (and isn’t cabling one of the great joys of life?). You’ve probably invested a great deal of capital into your computers; we know how to handle them.
And we operate our own secure properties that can handle a wide range of storage needs if you have “overflow” issues, from business archiving and records management to asset management and warehousing. Our Archives Department is a safe, CCTV-monitored facility with state-of-the-art tracking capabilities that can not only securely store your records but also ensure that they can be retrieved quickly when you need them. We also can handle all aspects of shipping and receiving, including inspection, scan-in/scan-out, and online viewing/tracking. This kind of warehouse support can enable a business to handle growth securely and practically.
Finally, our team of office furniture installers can carry out the safe installation of any kind of modular workstation, furniture, and reconfiguration. We are certified by all the major modular/cubicle furniture systems on the market.
What it boils down to is that we are office moving professionals. BMSI can handle all aspects of moving your office — and storing any materials that you’re running out of space for — providing you with reliable, professional service and the peace of mind that comes with it.