Preserving What Can’t Be Thrown Away

Preserving What Can’t Be Thrown Away

Running a workplace can create a whole host of problems.

But Business Move Solutions Inc. (BMSi) is here to provide you with the Workplace Solutions that’ll solve them.

Whether your business is making a major move to a new location, has an office in dire need of renovations at end of the lease, workstation cleaning (or installation or reconfiguration of upgraded furniture), have items that need to be warehoused, records that need to be archived safely while still being accessible, or is decommissioning a space as part of a reorganization—BMSi can help you manage essential tasks that are not part of your core business.

We can provide solutions for just about any kind of business in the greater Philadelphia metro region with our savvy consultants or our on-the-ground team that can do work that needs doing directly. This includes Pennsylvania (Bucks and Montgomery counties), southern New Jersey (Burlington, Camden, Gloucester, Salem, Cumberland, Atlantic, and Cape May counties), and Delaware (New Castle County).

When your business moving to another location, it’s clear that there’s a great deal to do, including carefully planning how your new space will need to be setup. But even if your staying in your current location, taking an analytical look at how your space is organized might still be in order.

The fact is that architectural realities and interior design—often driven by technological change—shapes every workplace, which in turn shapes the people working within. This actuality will come together whether there is forethought or not (i.e., a managerial strategy of just hoping for the best). In contrast, it can be shaped and created through a professional process that has the big picture in focus at all times.

Creating a functional, ergonomic, and productive workplace demands an eye for design, an understanding of current tech, and a team that can make the well-thought-out blueprint an actual reality. Then there’s the (hopefully) once-in-a-lifetime lesson that we’ve experienced for the last year: there is an ongoing need to mitigate the spread of communicable diseases in the places where people come together. All of this creates a challenging suite of issues to balance—the kind that BMSi can help any client manage better.

Whether it’s installing the latest modular workstations, moveable partitions, unsnarling a tangle of wiring with a proper cable management system, glass walls, office painting, carpeting or safely storing assets that are just getting in the way, we can provide services that will make managing your business easier.

We can come into your workplace, study how it’s set up and how it’s working, and then develop ideas and plans that will make it better. Whether what needs to happen is some tweaking or a full-on renovation, we can bring to your attention industry best practices and design concepts that may make a huge difference over the long run.

And if your business is on the move or near the end of the lease, we can handle the planning, prep, move, and cleanup for you:

  • At your old space, doing everything to meet all the end-of-lease requirements like repairs (walls, doors, windows, blinds, ceiling tiles, carpets, concrete floors, and all plumbing and electrical work that is needed) and cleaning (warehouses, restrooms, kitchens, appliances, cabinets, removing signage).
  • Handling the move itself with a crew of experienced and fully insured professionals who will box up and transport everything you’re taking with you to your new space.
  • Prepping your new business’s home, including fully installing your computer system and taking care of any specialized electrical or plumbing needs ahead of the move.
  • Warehousing any items that you don’t want to dispose of but don’t have an immediate need for.
  • Archiving valuable records at our facility that provides 24/7 security and a climate-controlled atmosphere that will protect your property going forward.

Business Move Solutions Inc. (BMSi) provides a wide range of Workplace Solutions that can save your enterprise time, money, and headaches. Let us share our knowledge and experience and help build the foundation on which your business can grow.

Getting Prepped to Move Your Lab

Getting Prepped to Move Your Lab

We move laboratories, pharmaceutical. relocating biotech, life sciences lab. Moving a working laboratory is a challenging endeavor. It will demand significant investment in logistical planning and preventive preparation. Failing to do so will leave you in a minefield of your own making.

Handled badly, relocating biotech, pharmaceutical, or life sciences lab can have severe ramifications. There are the obvious pitfalls, like damaging delicate equipment that will take days — if not weeks — to repair or replace (and the subsequent budgetary nightmares). But a “bad trip” could also compromise the veracity of ongoing research, resulting in expensive “redoes” of intricate work (and the crippling project delays such a scenario would entail).

If the decision to make a move has been made, it’s probably for a good reason. But don’t let a smart decision turn into a disaster because of poor implementation.

If you are in the greater Philadelphia region—eastern Pennsylvania’s Bucks and Montgomery counties, South and North Jersey, or New Castle County in Delaware—then let Business Move Solutions Inc. (BMSI) help you relocate your lab. We’ve done this many times before and will guide you through a thorough and cost-effective relocation project.

Each step in the process is important, but laying the proper foundation is key. Celebrating a successful move is rooted in proper early planning.

Site Assessment and Preplanning

Relying heavily on your lab managers, build an internal team 6-to-12 months out. It should encompass the entire organization (finance, site management) while emphasizing the expertise of core science staff. This “tip of the spear” team should immediately:

  • Get a detailed handle on the physical realities of both the current and new lab;
  • Build a full inventory of all specialized equipment (including current condition and performance parameters) and all chemicals, live samples, and other materials that have strict temperature requirements;
  • Create an inventory for more mundane material like office furniture and general lab equipment;
  • Research all federal, state, and local permitting issues (both for the new facility and cleanup requirements for the lab being left behind), which will require detailed knowledge spanning a range of federal agencies (EPA, OSHA, DOT, FDA) and local agencies, with a special emphasis on proper documentation at every step;
  • To support full documentation, develop a chain of custody for each significant piece of equipment and lab sample being transported, with a clear line that includes each person who is responsible at each step of the process;
  • Create detailed maps of both facilities, including where sensitive equipment and materials are and how to access the loading areas.

Build an Action Plan and Schedule

Once all the preliminary information is correlated, a clear and concise plan can be developed. Expect this process to take 3 to 6 months, including a thorough final review by major stakeholders in your organization. The goal is to ensure there is a flow of information between management, lab supervisors, scientists, equipment vendors, and outside firms. These efforts should include:

  • A comprehensive schedule, with firm timetables, that covers all items being moved;
  • The identification, then subsequent prioritization, of assets (including their placement at the final destination);
  • Assessment of potential logistical issues and ways to overcome them, including all transportation requirements;
  • A communication plan that ensures that all stakeholders will know, well in advance, when equipment will go offline, how long that will remain the case, when loading docks will need to be used, decommissioning decisions regarding some items, and an understanding of the project for all operational departments.

Integrate Project Management Support

At any point during this preplanning and full planning arc, it will be time to integrate an external project manager to oversee the actual move. They should be brought on to provide expertise and the “boots on the ground” who will handle the physical move. The job skills and knowledge crucial to running a laboratory are not the same as those required to move one. We here at BMSi do have that experience, along with the specialized equipment and know-how, to help you plan — and then execute — the relocation of your lab facility.

We’ll help you figure out what you need to get done and then … get it done.

Being Ready for a Transformative 2021

Being Ready for a Transformative 2021

This past year has been a whirlwind. It’s rolled a grenade into the operations of many businesses. Some have had to downsize and are on the move to smaller locations, needing to do more with less and maybe even having to put inventory into storage. Others have seen almost explosive growth — especially businesses in the online retail and life sciences sectors — and are scrambling to set up expanded operations and manage more space.

No matter what the cause, Business Move Solutions Inc. is here to help your relocation be as cost-effective and smooth as possible. We have a deep bench — expert planning and management personnel, skilled tradespeople, specialized equipment — that can be utilized throughout eastern Pennsylvania (Philadelphia, Bucks, Chester, Delaware County, and Montgomery counties), New Jersey, and New Castle County, Delaware.

If you’re considering a move, keep us in mind. And do your homework (which we can help you with).

Any move should only happen after a thorough risk/benefit analysis (unless, of course, your lease is up and your landlord has other plans for the property). Understanding the facts related to the area you’re considering relocating to and handling the space planning specific to a new location should happen before signing on the dotted line. You don’t want to be surprised after the fact.

The Philly metro area is experiencing significant growth in the business real estate sector. It’s a hot market, especially in the biotech sphere, with a huge amount of laboratory space hitting the market in the coming months. Our project management team knows this industry and has the resources you need at a time when many businesses are on the move.

We can help you manage your business, office moving, including office renovations, furniture installation, glass wall and partition set-up, and a wide array of facility services that will allow your core staff to concentrate on your business — and not the property management business (that’s what we do). We’ll work with your team to create a realistic plan for moving your business that covers all the bases — from physical necessities and a lease-end review to internal and external communication protocols — so that everything that needs to happen when a business relocates has a checkbox next to it. Then we’ll help you check all those boxes off. We can handle everything from developing your relocation master plan to fixing the leaky faucet in the staff kitchen.

And going into 2021, the kinds of services we provide must include dealing with COVID-19 (and now -20 and  possibly-21) realities. Widening corridors, lessening capacity bottlenecks, creating more socially isolated workspaces (while ensuring proper airflow), and incorporating the need for regular cleaning of kitchens, lunchrooms, restrooms, and other high-traffic areas is now a basic part of designing a safe workplace.

And while helping to design and implement your new space, Business Move Solutions Inc. also offers all the services you need to decommission the location you’re leaving (or repurposing it to other uses). This includes moving sensitive (and expensive) equipment, finding storage space, deep cleaning and restoration that meets end-of-lease requirements, and even handling the regulatory requirements for the disposal of hazardous materials.

The commercial real estate market in our region is in a churn. Retail space is being hit hard by COVID protocols and expanded online shopping, while distribution warehouses and bioscience labs are mushrooming. A lot of businesses are on the move, creating competition not only for certain types of real estate but also for companies like Business Move Solutions Inc. that can provide comprehensive, professional moving services. Give us a call so we can get to work.

Don’t Get Burned in Our Hot Market

Don’t Get Burned in Our Hot Market

It’s been clear to anyone in the industry that Philadelphia is home to a thriving life sciences economy, one that is showing strong growth and is looking primed to continue expanding through the new year.

As captured in a recent article in Philadelphia magazine entitled “How Philly’s Bioscience Sector Is Driving the City’s Next Big Real Estate Boom,” there are upwards of one million square feet of laboratory space under construction.

According to the story, “ … the world’s largest real estate services company, CBRE, ranked Philly number eight on its 2019 top 10 list of the nation’s leading life sciences hubs.” This relatively quick ascent into a league that includes greater Boston, the San Francisco Bay Area, and our neighbors to the south in the BioHealth Capital Region has meant a lot of shuffling of labs for companies in the Bucks, Chester, Delaware, Montgomery, and Philadelphia county area.

If your facility has been drawn into this maelstrom, then Business Move Solutions Inc. is ready to handle your laboratory relocation project.

As outlined in the Philadelphia magazine piece, change is the name of the game in our area. The growing specialization in cell and gene therapy that marks the University City section around Drexel and UPenn has sparked unprecedented growth — and an incredibly tight real estate market in the life sciences sector (down around a two percent vacancy rate). This core area of research, anchored by the 30th Street Station, includes soon-to-go-online facilities that are part of the Schuylkill Yards, uCity Square, and nearby Pennovation Works projects. Add to that core biotech developments in Philadelphia proper at the Navy Yard, Old City, and the Curtis Center and farther-afield projects like the Center for Breakthrough Medicines in King of Prussia and the Pennsylvania Biotechnology Center in Doylestown (Bucks County) and it equals a vibrant, but competitive, life sciences sector.

“So I really see our strength as being regional, as opposed to Philadelphia-centric. And I think we’re all going to do well together,” Sam Woods Thomas, the director of life sciences and biotechnology for the City of Philadelphia, is quoted as saying. “Philadelphia is certainly the reason why all these companies are coming here, but to have these auxiliary locations — that can only help us, and our existence can only help them.”

With so much new space coming onto the market in 2021, lining up the required moving specialists who have access to both the staff and equipment to handle the relocation of expensive lab apparatus, live specimens and all the assorted supporting material will be its own headache.

Pulling off a successful lab move takes months of careful planning. But with Business Move Solutions handling so much of that drudge work — not to mention the day-of physical move and the cleaning, renovation, or repair of the property you’re exiting — it does not have to be an odious journey. We’ve done this many times before for our clients and understand the process.

We can work with your original equipment manufacturers (OEM) to prepare for moving and calibrating your most vital lab equipment, arrange all the logistics for safely transporting chemicals and live samples, prep your new lab before the move, fully decommission your old lab after the move, and handle all the necessary paperwork related to decontamination. At the center of our work is a track record of getting labs back to work in a 24-to-48 hour turnaround window.

If you’re about to play the Philadelphia version of biotech-lab musical chairs, let us help make sure you’re not left standing when the music stops.

Philadelphia Will Continue To Be on the Move

Philadelphia Will Continue To Be on the Move

As the ever-exciting year of 2020 comes to a close and Philadelphia’s late-breaking moment in the national spotlight — Gritty becoming a national political meme and Four Seasons Total Landscaping rising to become the country’s most famous lawn and garden supplier ever — things should settle down now, right?

Well, maybe not.

There is an incredible amount of churn in the American economy. Many businesses have seen COVID-19 rapidly expand their operations and they are scrambling to keep up with their need for workable space. And unfortunately, other businesses are having to downsize on-the-fly and adapt to a new reality that might be in place for a while.

For example, Philadelphia — along with Montgomery County, Bucks County, and Delaware — are home to a myriad of life sciences and biotech facilities. Some, especially those handling medical research, are rapidly expanding in the face of a global pandemic. Others are facing institutional budget shortfalls from the economic impacts of COVID-19 that, sadly, is forcing cutbacks at many organizations.

Businesses across every sector are facing similar pressures.

Which brings us to the kind of workplace solutions that Business Move Solutions Inc. can offer any commercial operation or institution that is facing the need to relocate, store records, or warehouse valuable assets that are temporarily going offline.

We are a company with deep resources in the greater Philadelphia metropolitan area that has handled the moving of a wide range of facilities — including healthcare operations, law firms, banks, governmental agencies (including courts, schools, and libraries), and engineering and research labs. We understand the need for both speed and caution when entrusted with the physical essentials of your business or institution. We can handle every aspect of planning for — and carrying out — a comprehensive office or business relocation.

That includes all the particulars of end-of-lease transitions, including patching and painting walls, cleaning carpets, and ensuring that you’ll get your security deposit upon exit. We can provide full decontamination services and the safe, legal disposal of HAZMAT (including handling federal, state, and local documentation requirements).

On the other end, our staff can handle prepping a new facility — everything from getting electrical, plumbing, and HVAC systems up-and-running to the installation of glass wall partitions and other steps necessary to create a safe, socially distanced work environment.

In addition, we have our own asset management facility that can host any equipment, furniture, or other material that you can no longer store onsite — but are not ready to liquidate — in a climate-controlled setting. You can even monitor your inventory stored within our 60,000 square foot secure warehouse at any time using our online portal where with your unique username and passcode.

Our storage service also includes the packing and transporting of your office furniture, workstations, filing cabinets, and any other material; inspection at intake; protective covering during storage; assignment of bar code identifiers for each object (including a corresponding picture); and any other identifying details you want assigned to each piece we take possession of.

Business Move Solutions also has a fully racked, secure archives department that can host your physical records that, as we all know, tend to pile up and often fall to the bottom of the organization’s priority list — until a need for them arises and it is sadly discovered that they have not been stored securely and you now have a reclamation project on your hands.

Our “always-on,” CCTV-monitored facility will ensure that your records are stored safely, with tracking functionality that will allow you to retrieve them quickly when needed. We can help you free up space at your office, create a more robust filing system, and ensure that your records reside (never directly on the floor) in a climate-controlled environment that will preserve them for as long as you need them.

Please keep us in mind for office, business, laboratory movings if you get swept up in the change that is afoot in greater Philadelphia.

 

 

Making the Laboratory Move

Making the Laboratory Move

Making the Laboratory Move

Anyone who has been involved in a life sciences facility move knows it’s a difficult endeavor, one fraught with stress and a million things to do.

Oddly enough, doing it successfully is like a good bankruptcy. As one character asks another in Ernest Hemingway’s novel The Sun Also Rises: “How did you go bankrupt?”

The answer: “Two ways. Gradually and then suddenly.”

Taking a biotech laboratory offline for any amount of time is an expensive proposition. The move itself has to happen fast and hard so that downtime is minimized. But making that happen is dependent on a long period of precision planning and preparation.

And given the churn in the biotech, pharmaceutical, and chemical industries in the Wilmington-Philadelphia-Trenton corridor, relocating a lab might be in any facility manager’s future.

There are the long-term development of life sciences and related industries in South Jersey and Philadelphia at play, especially those centered in Fishtown or around Drexel University and the University of Pennsylvania. Additionally, the short-term impacts unleashed by COVID-19 have not only created a rapid demand for biotech facilities but severe budgetary shocks to some institutions that will result in relocation. The bottom line is that the entire region—Philly, South Jersey, North Jersey, Bucks County, Montgomery County, and Delaware’s New Castle County—are all primed for flux in the life sciences, biotech, and pharmaceutical industries.

If a lab move is the Herculean task you’re facing—or is in the offing—then Business Move Solutions Inc. is here to help. We understand all the nuances of getting a laboratory moved—quickly, legally, and safely.

We understand that scientists’ apparatus are their babies — the tools they use to save the world from disease and other threats — and that the upheaval of a move is not just technically challenging but emotionally taxing for the entire staff. We’re here to move that weight off your shoulders. We’ll do this, in part, by rolling up our sleeves and doing the drudge work that just has to be done before the fast-paced physical move itself:

Steps for pharmaceutical, Laboratory, chemical industries, biotech laboratory, and similar industries moving or relocations.
  • The first step is coordinating with original equipment manufacturers (OEM) who will handle the disassembling, reassembling, and calibration of their products under your service contract. Their availability will dictate most of the move; everything else flows down from this reality.
  • We’ll get a handle on your other specific needs, such as which chemicals and live samples are in play for relocation and which for disposal.
  • A detailed logistics schedule is hammered out and finalized.
  • We’ll then build our team of professionals who are experienced and understand the reality that “slow and steady” wins the race in the biotech and laboratory moving realm. This is a job for the proverbial tortoises of the world, not the hares.
  • At your new location, everything will be prepped, including the biggies like HVAC, plumbing, electrical, and exhaust lines. Based on the schematics of your equipment, what is needed will be precisely where it needs to be.
  • Concurrently, we’ll be preparing to handle the decontamination and disposable of any HAZMAT from your old facility, ensuring that HEPA filters and all other hazardous materials are disposed of safely. This includes all legally required documentation.
  • On the day of the move, we’ll hit the ground running, packing any Pyrex and other support equipment quickly and efficiently. The generator trucks will be there to handle live samples and other materials requiring strict environmental conditions. We have access to all of the laboratory pedestals, live sample containers, and roller lifts necessary.
  • We should be able to get you up and running by the next day at your new facility, minimizing that financially difficult downtime for your lab.

The steps above are all part of an intricate dance—coordinating the work of, say, five transition teams and six OEM contractors simultaneously in what will still be a working lab until the “day of”—and it requires the kind of steady coordination we’ve provided many times before.

The reality is that a lab relocation can consume half-a-year of your organization’s attention. By partnering with Business Move Solutions, you can add to your team a group of dedicated professionals who understand every step of the process—and who can relieve your in-house team of months of time-consuming toil. But the kind of work that simply has to be done if a seamless, successful move is to be the endpoint for your institution or business.

Every lab is unique—but every successful lab move is the same: gradual planning and prep, then sudden accomplishment.

 

Contact us today.

 

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