When it’s time to pick up the pieces — all of the pieces — and relocate your office there are hundred-and-one things to do. Actually … you’ll be lucky if there are only that many items on the list.
This is even more intense if you’re moving your office at the end of a lease — regardless of whether it’s because your company’s needs have changed or your landlord has other plans for space. Not only does everything need to move, but there are requirements in most leases that need to be met when moving out of the space to avoid the additional out-of-pocket expenses.
It’s hard to know where to start and a thorough review of the lease agreement will lend a clear understanding of the work that will need to be accomplished to decommission the space. It is certainly expected that the office will be cleaned backward-and-forwards There may also be a need to, fix those nasty gashes in the wall that, at the time, were easier to just cover up by moving a desk or bookcase over a few feet. And if you aren’t bringing all those cubicles with you, those need to go too.
Let’s just say that one of our purposes in life here at Business Move Solutions is to take over much of this process for you. We’ll do the work, shrink that checklist, and let you focus on other things.
We specialize in all aspects of office moving and office maintenance — including fixing walls, painting, and carpet cleaning, space planning, decommissioning — and a whole host of Workplace Solutions. What our in-house staff can’t handle will get done promptly by the dependable contractors that we have year-round — as opposed to a one-off — relationship with. We also do furniture installation, archive records, warehousing/asset management.
First Things First
Planning is the key. As in, advanced planning. Starting twelve months out, it’s time to comb through your lease and make sure you understand what you’re responsible for. Carpet cleaning? Wall repair? Repainting? As transition planning experts we are happy to help with that review.
Then put together a team that’s going to be responsible for the move and empower them — with a realistic budget — to take the steps necessary to ensure that your end-of-lease requirements are met.
A big part of this planning process should be ensuring that there are good lines of communication not only in-house, but also with your current and future landlords, the many clients and suppliers who need to know you’re soon to be elsewhere, and any outside contractors (hey, like Business Move Solutions) who are going to play a role in the movie.
Kicking It Into Gear
There’s a saying that goes, “The line between disorder and order lies in logistics.” You want your move to be orderly. Ergo, you better not crimp on the logistics.
This means things like bringing the floor plan of your new space to your old space, tape measure in hand, and having a plan about what will fit where (and what might not fit through a doorway without removing the door from the hinges … every inch counts in the moving biz). Oh and by the way, if you need help developing the floor plan as well as the build-out of your new space our experienced Workplace Solutions team is ready to help.
Sounds Easy Peasy, Right?
Moving an office because it’s the end of your lease means lots of issues — on both the front and back end. Not only settling into your new space but fixing everything to meet the requirements of the expiring lease on the old place.